Submit a Privacy Act Request
Authority for collecting the requested information is contained in 5 U.S.C. Section 552a, as amended, 32 C.F.R. Ch. 1, Parts 310 and 322, DoD Regulation 5400.11-R, and NSA/CSS Policy 1-34. DoD's Blanket Routine Uses (found at Appendix C, 32 CFR Part 310) and the specific uses found in GNSA 28 apply to this information. Authority for requesting your Social Security Number (SSN) is Executive Order 9397, as amended. The requested information will be used to process your Privacy Act request. Disclosure of the requested information, including SSN, is voluntary. However, failure to furnish the requested information may delay or prevent the processing of your request. Failure to provide SSN will affect the ability to conduct a thorough search for records responsive to your request.
A proper Privacy Act Request is one in which the individual seeks records on himself that are contained in a file retrievable by the individual's name or personal identifier. All Privacy Act Requests, to include amendment requests, must be submitted in writing, contain as much detail as possible to identify the information requested or amended, and contain the requester's signature (a digital signature is required for all on-line submissions).
Submitting a Privacy Act Request - There are three convenient ways to submit a Privacy Act request (no special forms are required). Regardless of your choice of submission, your signature is required.
By postal service or other commercial delivery to:
By facsimile to 443-479-3612
By electronic e-mail complete with a digital signature. This signature is required for all e-mail submissions. Requests without a digital signature will not be processed. Please include the following items in the body of your e-mail. You can "copy and paste" the following information.
Average Processing Time - It is difficult to provide an "average" processing time, as requests vary in their scope and complexity. Actual processing time will depend upon how extensive a search is required; the complexity, volume, and sensitivity of the records located; the need for consultation among various offices within NSA/CSS, as well as the need to consult with other agencies having an interest in the material; and the number of cases preceding a request in the processing queue. Requests are processed on a "first-in, first-out" basis.
Expedited Treatment - A request will be expedited if the requester seeks such processing and demonstrates a compelling need, as defined by the FOIA, or a need for expedited treatment, as detailed in Department of Defense FOIA Regulation 54000.7-R. The requester seeking expeditious processing must provide a statement certified by him/her to be true and correct to the best of his/her knowledge.
Appeal Process - A requester has the right to file an administrative appeal if an adverse determination is made. Examples of adverse determinations are a denial of records or information within records, the inability of an agency to locate records, the determination that a request does not fall under the purview of this Agency, a denial of a waiver of fees, and a denial of expedited processing.
The FOIA/PA Office can be reached via phone at (301) 688-6527.
Date Posted: Jan 15, 2009 | Last Modified: Feb 3, 2015 | Last Reviewed: Feb 3, 2015